Malaysia Passport

Malaysia Passport

Passport

Let’s begin by defining what a passport is; it is basically an official and valid travel document that has been issued to a person by or on behalf of the government of which that particular person is a citizen of. With the issuance of the passport it has allowed that person to travel abroad.

While you may be the holder of the passport you should take note that the passport will remain as the property of the Government and it can be withdrawn at any time by the Immigration Department for any reason. The Passport Act 1966 is the main legislation that governs the possession as well as the production of the passport or the travel document by the persons that are entering and leaving Malaysia and this will also include other related matters.


When do I require a passport?

If you are entering Malaysia from a foreign country then you will require a passport which you will then need to produce your passport to the immigration officer. If you are not a citizen of Malaysia then your passport must have a valid visa for Malaysia that has been issued on the authority of and by or on the behalf of the Government of Malaysia.

This goes the same for the Malaysian citizens as well; if you want to leave Malaysia for a foreign country then you will need a passport which you would then need to produce to the immigration officer at the entry point of the country. The immigration officer will then make an endorsement on the passport that was produced in any way that they think fit.


Who is eligible to apply for a Malaysian passport and what are the conditions for it:

You will be eligible to apply for a Malaysia passport if you are a citizen of Malaysia and you are;

  • Above 18 years old and you possess a valid identity card or other form of identification such as a police or army identity card.

  • Below the age of 18 years old and for those that are married they should possess a valid identity card and a marriage certificate.

  • Below the age of 18 years and if your father is still alive then you would require a valid identity card and if any the birth certificate and identity card of your father.

  • Below the age of 18 years old and if your father has passed away, then you would require a valid identity card and if any the birth certificate, death certificate of the father as well as the identity card of the mother.

  • Below the age of 18 years old and if both the parents have passed away then you will require a valid identity card and if any the birth certificate, both of the parents death certificate and the statutory declaration of guardianship

  • Below the age of 18 years old and if your parents are divorced, then you will require a valid identity card and if any the birth certificate, the identity card of the mother as well as the order for the custody of the child

  • Below the age of 18 years old and if any the birth certificate, the mother’s identity card and the court’s order for the custody of the child

  • Below the age of 18 years old and if the child is adopted then they should possess a valid identity card and if any the identity card of the legal guardian as well as the certificate of the adoption which certifies the child’s status of citizenship.


How do I apply for a passport?

You make an application for a passport at the nearest Immigration Department which you will be required to submit the following documents and they includes;

  • Form A1/B1 (the father’s permission if relevant)

  • The old passport (if any)

  • Form A-IM. 42 – Pin 1/1997

  • 2 photographs of the applicant measuring at 3.5cm x 5.0cm

  • The payment for the passport – RM300 for the 32 pages and RM600 for 64 pages.

Applicants you take notice that the passports are valid for 5 years from the date that they were issued and they cannot be renewed. This means that you will have to apply for new passport once the 5 year is up.


What should be done if I lost my passport?

The first thing that you should do when you have lost your passport is to make a police report at the nearest police station. After that you will be required to report the matter to the Immigration Department of Malaysia or the Embassy of Malaysia. If you want to you can still apply for a replacement by submitting your application to the nearest Immigration Department along with other supporting documents such as the copy of the police reports and other relevant documents in order to support your claim.

The approval for the replacement passport will depend on the decision of the panel. If the situation arises where you have lost your passport abroad then an emergency certificate will be issued to the citizen of Malaysia, repatriate to Malaysia on government expenses or in cases the passport cannot be issued within the stipulated period.

The emergency certificate that is issued to the person who has lost their passport will only be valid for a single journey to the country that is mentioned in the certificate. In order for you to apply for the emergency certificate you will be required to submit the following documents and they include;

  • Documentary evidence of the Malaysian status

  • Payment of RM50

  • Form – IM. 41

  • 2 photographs of the applicant measuring at 3.5cm x 5.0cm

  • Above 18 years old and you possess a valid identity card or other form of identification such as a police or army identity card.

  • Below the age of 18 years old and for those that are married they should possess a valid identity card and a marriage certificate.

  • Below the age of 18 years and if your father is still alive then you would require a valid identity card and if any the birth certificate and identity card of your father.

  • Below the age of 18 years old and if your father has passed away, then you would require a valid identity card and if any the birth certificate, death certificate of the father as well as the identity card of the mother.

  • Below the age of 18 years old and if both the parents have passed away then you will require a valid identity card and if any the birth certificate, both of the parents death certificate and the statutory declaration of guardianship

  • Below the age of 18 years old and if your parents are divorced, then you will require a valid identity card and if any the birth certificate, the identity card of the mother as well as the order for the custody of the child

  • Below the age of 18 years old and if any the birth certificate, the mother’s identity card and the court’s order for the custody of the child

  • Below the age of 18 years old and if the child is adopted then they should possess a valid identity card and if any the identity card of the legal guardian as well as the certificate of the adoption which certifies the child’s status of citizenship.

 

What should be done if my passport has been damaged?

If your passport has been damaged then the only thing that can be done is to apply for a new one. Your application will then have to be submitted to the nearest Immigration Department of Malaysia so that you can make a replacement for the damaged passport. This does not guarantee that you can get the replacement as the approval will depend on the decision that is made by the panel.

 

What is a Malaysia restricted passport?

A Malaysia restricted passport is basically a passport that has been issued to a citizen of Malaysia for the purpose of traveling between Singapore and West Malaysia. However, this passport can no loner be applied and everyone will be required to apply for the standard passport.


Who is eligible for the restricted passport and what are the conditions?

You will be allowed to apply for the Malaysia restricted passport if you are a Malaysian citizen and you are;

  • Above 18 years old and you possess a valid identity card or other form of identification such as a police or army identity card.

  • Below the age of 18 years old and for those that are married they should possess a valid identity card and a marriage certificate.

  • Below the age of 18 years and if your father is still alive then you would require a valid identity card and if any the birth certificate and identity card of your father.

  • Below the age of 18 years old and if your father has passed away, then you would require a valid identity card and if any the birth certificate, death certificate of the father as well as the identity card of the mother.

  • Below the age of 18 years old and if both the parents have passed away then you will require a valid identity card and if any the birth certificate, both of the parents death certificate and the statutory declaration of guardianship

  • Below the age of 18 years old and if your parents are divorced, then you will require a valid identity card and if any the birth certificate, the identity card of the mother as well as the order for the custody of the child

  • Below the age of 18 years old and if any the birth certificate, the mother’s identity card and the court’s order for the custody of the child

  • Below the age of 18 years old and if the child is adopted then they should possess a valid identity card and if any the identity card of the legal guardian as well as the certificate of the adoption which certifies the child’s status of citizenship.

 

How do I apply for a Malaysia restricted passport?

You can make the application for the Malaysia restricted passport at the nearest Immigration Department of Malaysia by submitting the following documents and they include;

  • Form A1/B1 (for the father’s permission if relevant)

  • The old passport (if there is any)

  • Form D –IM.50

  • 2 photographs of the applicant that measure at 3.5cm x 5.0cm

  • The payment of RM150 for 5 years

 

You should take note that the Malaysia restricted passport is valid for a period of 5 years from the date in which it was issued and it can be renewed for another 5 years.

 

How do I renew my Malaysia restricted passport?

If you wish to renew you Malaysia restricted passport then it can be made at the Immigration Department of Malaysia. For your information the Malaysia restricted passport can be renewed for another 5 years.

The following documents will be required to be submitted to the Immigration Department for processing and they include;

  • The Malaysia restricted passport

  • The birth certificate for applicants below the age of 12 years old

  • Copies of the identity card, birth certificate and adoption certificate (if any)

  • Form D – IM. 50B

  • The applicant’s identity card

  • Adoption certificate (if relevant)

  • The payment of RM30 per year

 

What is a certificate of Identity?

A Certificate of identity is a travel document that is issued to a permanent resident of Malaysia that is stateless. The certificate of identity will expire in 5 years from the date of issue and it can be renewed for another 5 years.

 

How do I apply for a certificate of identity?

You can make the application for the certificate of identity at the nearest Immigration Department of Malaysia where you will be required to submit the following documents and they includes;

  • 2 photographs of the applicant that measures at 3.5cm x 5.0cm

  • The payment of RM500 for 5 years

  • Form I – IM. 45

  • The old certificate of the identity (if any)

  • For applicants that are 18 years old they will need to their identity card as well as the entry permit (for first time application)

  • For applicants that are either below the age of 18, married or divorced then the will need to produce their identity card, marriage certificate or divorce certificate as well as the entry permit.

  • For the applicants who are 12 years old and above but below the age of 18 years old, where their father is still alive then they would need to produce documentation such as their identity card, birth certificate, the father’s identity card and the entry permit.

  • For the applicants who are 12 years old and above but below the age of 18 years old, where their father has passed away, they will be required to produce documentation which includes their identity card, birth certificate, the death certificate of their father, the identity card of their mother as well as the entry point.

  • For the applicants who are 12 years and above and below 18 years whose parents have passed away, then they will be required to produce documentation such as 2 photographs of the applicant, the identity cards, birth certificate, the death certificate of the parents, the statutory declaration of guardianship as well as the entry permit

  • For the applicants who are 12 years and above and below 18 years where the parents have separated and the father cannot be contacted then they will be required to produce documentation such as 2 photographs of the applicant, the identity card, the birth certificate, the identity card of the mother, the entry permit as well as the court’s order on the custody of the child.

 

As for the renewal of the certificate of identity the following documents will be required for the applicants that are 12 years old and above and they include;

  • The identity card

  • The certificate of identity

  • The payment of RM100 for the renewal per year

 

While for the applicants that are below the age of 12 years old they will be required to submit the following documents that this includes:

  • The certificate of identity

  • The applicant’s birth certificate

  • The payment of MR200 for the renewal per year

 

If you wish to include the particulars of your children in either of the parent’s certificate of identity then you will be required to submit the following documents;

  • The certificate of identity of either the father or mother

  • The identity card of the child, if the child id below the age of 15 years old

  • The birth certificate of the applicant

  • Form IM. 74

  • The identity card of the father

  • 2 photographs of the applicant measuring at 3.0cm x 3.5cm

 

What is a restricted certificate of identity?

A restricted certificate of identity is basically a travel document that is issued to a permanent resident of Malaysia who is stateless. This form of documentation is issued for the purpose of traveling between West Malaysia and Singapore only. The restricted certificate of identity will expire in 5 years from the date that it was issued and it can be renewed for another 5 years.

 

How do I apply for a restricted certificate of identity?

You can make the application for the restricted certificate of identity at the nearest Immigration Department of Malaysia where you will also be required to submit the following documents and they include;

  • 2 photographs of the applicant measuring at 3.5cm x 5.0cm

  • The payment for the renewal at RM60 per year

  • Form I – IM.45

  • The payment of RM300 for 5 years

  • For the applicants who are 18 years old and above they will require to produce their identity card and the entry permit (only for first time application)

  • For applicants that are either below the age of 18, married or divorced then the will need to produce their identity card, marriage certificate or divorce certificate as well as the entry permit.

  • For the applicants who are 12 years old and above but below the age of 18 years old, where their father is still alive then they would need to produce documentation such as their identity card, birth certificate, the father’s identity card and the entry permit.

  • For the applicants who are 12 years old and above but below the age of 18 years old, where their father has passed away, they will be required to produce documentation which includes their identity card, birth certificate, the death certificate of their father, the identity card of their mother as well as the entry point.

  • For the applicants who are 12 years and above and below 18 years whose parents have passed away, then they will be required to produce documentation such as 2 photographs of the applicant, the identity cards, birth certificate, the death certificate of the parents, the statutory declaration of guardianship as well as the entry permit

  • For the applicants who are 12 years and above and below 18 years where the parents have separated and the father cannot be contacted then they will be required to produce documentation such as 2 photographs of the applicant, the identity card, the birth certificate, the identity card of the mother, the entry permit as well as the court’s order on the custody of the child.

 

As for the application for the renewal of the restricted certificate of identity;

  • Applicants that are 12 years old and above will require the certificate of identity and their identity card

  • Applicants who are below the age of 12 years old will need the certificate of identity, the birth certificate or the adoption certificate (if any)

 

If you wish to apply for a change in the personal particulars of your restricted certificate of identity then the following conditions will apply and they include;

  • Supporting documents from the relevant agency

  • The certificate of identity

  • The applicant’s birth certificate

  • The letter of application

  • The change of information form

  • The applicant’s identity card

  • The marriage certificate

 

What is a Collective Travel Document in Lieu of Passport and how do I apply for it?

A Collective Document In Lieu of Passport is a document that is issued to a Malaysian citizen for the purpose of traveling to a foreign country in groups between the amount of 5 to 20 people. However, you should take note that this form of travel document can only be used in ASEAN countries. The document itself is only valid for a period of 9 months from the date in which it was issued and it can only be used for a single journey.

You can make the application for the Collective Travel Document in Lieu of Passport at any of the Immigration Department of Malaysia and you will also be required to submit the following documents to support your application and they include;

  • The payment of RM200 for each group that is making the application

  • Form H – IM. 101A

  • 2 photographs of the applicants measuring at 3.5cm x 5.0cm

 

Each of the applicants will then be required to produce the following documents and they include;

  • Above 18 years old and you possess a valid identity card or other form of identification such as a police or army identity card.

  • Below the age of 18 years old and for those that are married they should possess a valid identity card and a marriage certificate.

  • Below the age of 18 years and if your father is still alive then you would require a valid identity card and if any the birth certificate and identity card of your father.

  • Below the age of 18 years old and if your father has passed away, then you would require a valid identity card and if any the birth certificate, death certificate of the father as well as the identity card of the mother.

  • Below the age of 18 years old and if both the parents have passed away then you will require a valid identity card and if any the birth certificate, both of the parents death certificate and the statutory declaration of guardianship

  • The identity card, if any as well as the birth certificate, the identity card of the mother and the court’s order if the parents have already separated and the father cannot be contacted.

  • Below the age of 18 years old and if the child is adopted then they should possess a valid identity card and if any the identity card of the legal guardian as well as the certificate of the adoption which certifies the child’s status of citizenship.

 

What is an internal travel document?

There is a restriction for the citizens in West Malaysia who wishes to travel into the stated of East Malaysia. This means that the West Malaysian citizens will be required to obtain a pass before they are able to enter East Malaysia. So for the purposes of traveling to the states of East Malaysia, one would require an internal travel document or a restricted travel document before they are able to travel to the aforementioned places. This type of document shall not be deemed as a passport.

 

How do I apply for an internal travel document?

To make an application for the internal travel document you can do so by submitting the relevant documents to any of the Immigration Department of Malaysia and they include;

  • 2 photographs of the applicant measuring at 3.5cm x 5.0cm

  • A payment of RM5

  • The birth certificate of the applicant if the applicant if below the ages of 12 years old

  • Form G – IM. 90

  • Old passport (if any)

  • The identity card for the applicants who are 12 years old and above

 

You should take note that the internal travel document will be valid for a period of 5 years from the date which it was issued and after that it can be renewed.

 

How do I renew my internal travel document?

The application for the renewal of the internal travel document can be made at any of the Immigration Department of Malaysia. However you should take note that the renewal should not be earlier than 6 months before the end of the 5 years from the date in which it was issued.

You will also be required to submit the following documents in order to support your application and they include;

  • The payment of RM1 per year

  • The identity card of the applicant who are 12 years old and above

  • Form IM. 90

  • The restricted travel document

  • The birth certificate for the applicant who are below the age of 12 years old

 

Are they the alternative to using the internal travel document to travel to the stated of Sabah and Sarawak for West Malaysia?

Yes this is the alternative to using the internal travel document. So any citizen of Malaysia that is entering the states of Sabah and Sarawak on a direct journey from West Malaysia will be exempted from the requirement of producing the internal document when entering East Malaysia when they are using the “Document In Lieu of Travel Document”.

 

How do I apply for the Document In Lieu of Internal Travel Document?

The application for the Document In Lieu of Internal Travel IMM 144 can be obtained at all the counter of the departure halls of the international airports in West Malaysia. You should take note that this particular travel document is only valid for a single journey and the holder will be allowed to enter and remain in the states of Sabah and Sarawak for the purpose of business or social related activities for a period not exceeding 3 months.

Before you leave West Malaysia to travel to East Malaysia you will be required to fill in the Document In Lieu of Internal Travel in triplicate. You will then have to produce these documents to the Immigration Officer at the point of exit in West Malaysia. Besides that travel document will you have to produce other documents such as your;

  • Identity card

  • The birth certificate or the certificate of adoption for the travelers who are 12 years old and below

  • The police or army identity card (if any)

 

When you are entering and leaving West Malaysia, Sabah or Sarawak.

Travelers will be required to have the documents duly filled and they will need to produce it to an immigration officer at the point of entry as well as exit from the states of Sarawak and Sabah. The first copy will have to be produced to the immigration officer on arrival in Sabah or Sarawak while the second copy will have to produce to the immigration officer on your departure from Sabah or Sarawak and the third copy will have to be surrendered to the immigration officer on your re-entry to West Malaysia. There is no need for any payment or permission from your guardian or parents if you are below the legal age.

 

Will a citizen of Malaysia need a pass or travel document to enter West Malaysia?

The answer is no, anyone entering West Malaysia including those from the Federal Territories of Labuan on a direct journey from any other place in Malaysia will be exempted from the requirements of obtaining as well as producing the internal travel document, passport or visa before the immigration officer.

 

Does a citizen of Malaysia require a pass or a travel document to enter into Sabah from the Federal Territory of Labuan?

Every citizen of Malaysia will be exempted from the requirement of obtaining a permit, pass or internal travel document when they are entering into Sabah on a direct journey from the Federal Territory of Labuan. This being said, that particular person will still need to produce their identity card to an immigration officer on their entry into Sabah.

Where the person is not a citizen of Malaysia but they have instead been issued a red identity card under the National Registration (Sabah) Regulations 1972 then that particular person will be exempted from the requirements of obtaining a permit, pass or internal travel document when they are entering the state of Sabah on a direct journey from the Federal Territory of Labuan, if on their journey they produce to the immigration officer their identity card for examination.

 

Does the citizen of Sabah or Sarawak need a pass or travel document when they are traveling between the states of Sabah and Sarawak?

A person who is a citizen of Sabah or Sarawak that is entering or leaving the states of Sabah or Sarawak, as the case may be, on a direct journey from or to any other place in Malaysia will be exempted from producing to the immigration officer either an internal travel document or passport if they comply with the following requirements;

  • That on leaving or entering Sabah or Sarawak, as the case may be, that they have duly filled in the duplicate and produce to the immigration officer at the point of entry in either Sabah or Sarawak the Document In Lieu of Internal Document IMM. 116

  • That they will produce to the immigration officer at the point of entry as well as the point of exit from the state of Sabah and Sarawak the same document

However for the citizen of Sabah who is residing in the district of Sipitang of Sabah that wishes to enter Sarawak by land will be exempted from this particular requirement.

You should take note that this travel document will only be valid for a single journey and the holder of the travel document will be allowed to remain in Sabah or Sarawak on either a social or business visit for a period not exceeding 3 months.

No payment is required to apply for this particular travel document; however the applicants will be required to produce their identity card or police or army identity card to confirm their identity. While for applicants who are below the age of 12 years old, a birth certificate or adoption certificate will be required.

 

Does a permanent resident of either the states of Sabah or Sarawak required a pass or travel document to enter into West Malaysia?

The short answer to this is no, this is because a person that is not a citizen but has been issued an entry permit

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